Grand Wailea Event Production Services
AVS Audio Visual Services Hawaii provides audio, LED video, projection, cameras, lighting, and technical crew for corporate meetings, incentive programs, and evening entertainment at Grand Wailea, A Waldorf Astoria Resort, on Maui's south shore.
The 40-acre resort has 28 event venues totaling more than 100,000 square feet, so a program can change setting through the day. A general session in the 26,700-square-foot Haleakalā Ballroom can split into five smaller rooms by afternoon, and the evening can move to the Molokini Garden's lava rock stage. Our Maui team works out of a Wailuku warehouse about 17 miles away, so equipment for every part of that day is already on the island.
Producing Around the Haleakalā Ballroom's Murano Chandeliers
The Haleakalā Ballroom's hand-crafted Murano chandeliers are part of what makes the room special, and they also shape the AV plan. Projection beams, lighting positions, and any flown equipment have to work around them, so AVS maps chandelier locations before choosing between INFiLED 2.6mm LED walls and Barco 4K laser projection. In a room that seats 2,500 theater-style, Sony HDC-3100 cameras feed IMAG so keynote speakers stay visible from the back.
For audio, d&b audiotechnik loudspeakers with delays through the room keep speech clear at every table, mixed on Yamaha digital consoles with Shure Axient Digital wireless. Because the ballroom divides into five sections, each with its own garden pre-function area, we can design the general session system so it can be split into breakout rooms without a full rebuild.
LED Video Walls & Large-Format Projection
Grand Wailea's architecture and landscaped grounds reward thoughtful lighting. In the Haleakalā Ballroom, AVS provides camera-ready presenter lighting and branded stage looks that work alongside the room's chandeliers. For evening events in the Molokini Garden, Haleakalā Gardens, or on the Chapel Lawn, the design shifts to entertainment lighting, battery-powered uplights, pathway lighting, and architectural accents that highlight the resort's water features and landscaping.
We carry your brand colors and show cues through the whole program, so the evening feels connected to the morning session without every space looking the same.
From Ballroom to Bluff: Grand Wailea's Event Spaces
Most large programs hold general sessions in the Haleakalā Ballroom, receptions in the Haleakalā Gardens, and evening entertainment in the Molokini Garden, with breakouts in the meeting rooms along the South Hawaiian Garden.
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Haleakalā Ballroom: About 26,700 square feet with Murano chandeliers, divisible into five sections. It seats up to 2,500 theater-style or 1,620 for a plated banquet, for general sessions, awards programs, and dinners.
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Haleakalā Gardens: About 12,000 square feet of pre-function space with a weeping wall and waterways, used for registration, receptions, and sponsor displays for up to 1,600 guests.
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Molokini Garden: About 23,000 square feet between the ocean and a saltwater lagoon, with a lava rock wall stage, dressing rooms, and production power for up to 2,000 guests.
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Hibiscus & ʻIlima Rooms: The Hibiscus, Plumeria, Maile, and Pīkake Rooms each divide into three sections for breakouts and workshops of up to about 150, and each opens to the South Hawaiian Garden with a covered pre-function area. The ʻIlima Room offers another option for smaller sessions.
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Chapel Lawn, Beach Courtyard & Outdoor Spaces: The 8,830-square-foot Chapel Lawn faces Wailea Beach with the Seaside Chapel behind it, for up to 550 guests. The Beach Courtyard is a terraced lawn steps from the beach for up to 400. Reflections, Molokini Bluff, and the Chapel Overlook offer smaller settings for receptions and ceremonies.
Supporting Wailea Programs From Our Wailuku Warehouse
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A short drive, not a shipment: Our Wailuku warehouse is about 35 minutes from Wailea, so backup equipment and last-minute additions arrive the same day.
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Coordination with the resort: We work with Grand Wailea's event and in-house teams on access, power, internet, patching, and built-in systems. Rigging is performed by the resort's required provider, and we manage the advance, weight information, and logistics, including work around the ballroom chandeliers.
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A local lead for DMCs and agencies: Mainland producers get a Maui technical partner from planning through strike.
Tell Us About Your Grand Wailea Program
From a keynote in the Haleakalā Ballroom to a show on the Molokini Garden stage, AVS builds one production plan for your full Grand Wailea program. Send your agenda, room diagram, or RFP, and our Maui team will reply with a recommended approach, including how we'd plan around the ballroom chandeliers and what the garden stage needs.
Frequently Asked Questions
Can we use our own AV company at Grand Wailea?
Yes. Many resorts have an in-house AV partner, and hotel contracts can include fees or requirements for outside vendors, such as rigging through house providers or a liaison during load-in. Check the AV clause in your contract before signing. AVS coordinates with the resort's teams so responsibilities are set before load-in.
How do the chandeliers affect AV in the Haleakalā Ballroom?
The ballroom's Murano chandeliers can block projection paths and limit where lighting and other equipment can hang. AVS maps their positions before designing the room and chooses LED walls or projection based on where the chandeliers sit.
Can the ballroom switch from a general session to breakouts?
Yes. The Haleakalā Ballroom divides into five sections, each with its own pre-function area in the Haleakalā Gardens. AVS can plan the general session system so it can be split into breakout setups without a full reset.
How far is your Maui warehouse from Wailea?
Our warehouse is in Wailuku, about 17 miles from Grand Wailea, or roughly 35 minutes in normal traffic. Equipment doesn't have to be shipped from another island or the mainland.
Can AVS customize the technology and design around our brand?
Absolutely. Branded LED content, presentation environments, lighting colors, scenic integration, stage experiences, and sponsor visuals can all be coordinated around the identity of the event.